Managing your listings using your BiblioDirect bookseller menu

Here are some tips for managing your listing data using the inventory management tools in your BiblioDirect Seller Tools menu. Note that "sku", "book ID", inventory number", etc., are all different words for the same thing -- your unique identifier for each of your listings.

Inventory Number Search: 

Use the Search by SKU/Book ID box at the top of the menu to quickly find a listing by entering the inventory number. Type or paste your inventory number there, exactly as it was first saved or uploaded, and hit the little magnifying glass to go directly to the listing page.

This is particularly useful for inactive listings. You can always search for active listings using different search criteria, but if the listing is not active you will need to use the inventory number to search for it. If the listing was sold on BIBLIO, then you'll see the inventory number in the order details. That inventory number in the order details is also a link you can use to view your inactive/sold listing.

*Note: The search box can also be used to find order details by entering an order number.

Find Active Listings: 

Click on the Inventory tab and select Show Inventory to access search options. You can search by title, author, keywords and more. Click on Advanced for additional search fields. The left side of the page provides a Search Within field for refining your search. Click on the SKU to go to that listing page.

Edit or Remove Listings: 

To remove a listing from active inventory, check the "Sold/Inactive" bubble and click "Save." 

For editing, make the necessary changes to the listing information and click "Save." If you want the listing to be active, be sure to check the "For sale/active" bubble and hit "Save" whenever you make changes.

Adding a New Listing:

Click on the Inventory tab, then select Add a Listing to manually add a new listing. Fill in the details of the book on the product listing page and hit Save. Be sure the "For sale/active" bubble is checked or the listing won't go live!

Required Fields: Ensure that your listing has at least the following fields for it to be active in search results: SKU (also sometimes referred to as a "Book ID" or "Inventory number"), Title, Author, List price, and Description. Your description can be as simple as indicating the book condition and/or format, such as hardcover or paperback, "Fine" or "Good", etc., or it can include a very detailed description of the item including any features or flaws. We strongly encourage adding additional book details and at least one photo.

ISBN Auto-Fill: Enter the ISBN if available to benefit from ISBN-based book data. Clicking on the barcode icon next to the ISBN field will bring up book data, which can be used to autofill or overwrite existing information.

Online Catalogs: You can add an Online Catalog to your listings. Your catalogs appear on your BIBLIO online store page and they offer another way for customers to browser your listings. Click the plus sign next to "Add to an online catalog" to choose from existing catalogs or create a new one. Here's our FAQ with full details about catalogs: Managing Catalogs

Rare Book Room and Featured Listings: Use the "Rare Book Room" and "Featured Listings" tabs to add the item to your featured books and/or rare book rooms. Here are links for more details about those: Inside the BIBLIO Rare Book Room and How do I manage my Featured Listings?

Adding Photos: Adding photos to your listings increases customer interest. On the product listing page, use the "Photos" section to drag and drop image files or double-click to select from your computer. You can also remove images by clicking the red and white "X" on the corner.

Bulk Photo Upload: The bookseller menu allows you to drag and drop multiple image files at once. Access this feature through the "Upload Listings" option under the "Inventory" tab. 

You can even upload your photos in bulk!

Time for Listings to Appear: Newly added listings may take around 20 to 30 minutes to be added to the search index. During this time, they are inactive and can only be searched using the inventory number. Sold items should be marked as sold on BIBLIO to prevent further searches.

If you have any questions or need assistance with the tools, feel free to contact us at [email protected].

You can also manage your active listings using customer-facing search tools. See this article for details about searching for and viewing your active listings as customers do:

How do I search my own listings (customer view)?