How to add a new listing

Modified on Sun, 30 Jan 2022 at 07:22 PM

To add a new listing manually, log in to your BiblioDirect bookseller menu and click on the Inventory tab located on the top left side of the page. Select Add a Listing and you'll be directed to a product listing page where you may fill in the details of the book you are adding.


Please note that the five minimum fields required for a listing to be active in search results are:

Your inventory number (also sometimes referred to as a "Book ID" or "SKU"), Title, Author, Price, Description/format.

Additional book information is certainly useful, so please include binding, edition, book condition, etc., as well as any other applicable details. Adding at least one photo is also strongly encouraged. Please also be sure to check the For Sale / Active bubble, if you are ready for that book to go online. Click the Save button to ensure that your changes/additions are saved.

Do include an ISBN wherever possible. About half of customers search by ISBN. We also offer ISBN autofill and overwrite on any items for which we have ISBN-based book data. Type or paste the ISBN into that field and click on the bar code icon next to that box. A separate window containing title, author, and other book data will come up. Click save to overwrite (autofill) if the data that comes up is appropriate to the book you are listing, and you want to autofill those fields or overwrite information you have already entered. Click close to cancel if that data is not appropriate, or you don't want to overwrite any details you've already entered.

To do a price comparison, you may want to try out our metasearch site. Click on BookGilt and a window will come up showing prices for that same ISBN across marketplaces. For more about that site, click here:



Adding photos of your listings is the best way to increase interest in them. More and more, customers expect to see exactly what they are buying before they place an order. Using the new version of our bookseller menu you can easily add and remove images right there on the product listing page. There is a Photos section where you can drag and drop your image files. You can also double-click on the empty image space and that will bring up a separate window into your computer files. Find the image file you want and select or open it to upload. You will also see the option to remove images by clicking the red and white X on the corner of the image.

We have also added a new feature that allows you to drag and drop many image files at once. When you are using the new version of our bookseller menu, you will see the link in your Upload tools.  Click on the Inventory tab and choose Upload Listings from the menu.  On the Upload a file page, to the right, you will see "You can bulk upload photos via FTP or via your web browser using drag and drop". Click here to get to the Drag & Drop page.

Click here for complete details on the easiest way to upload your images in bulk!


After you've added photos, you can feature specific books and/or add them to the Rare Book Rooms. In addition to the Product tab of your listing, you'll see a tab called  Rare Book Room and Featured Books.


If you have your inventory number handy, just type or paste that number into the "Search" box* at the top of the screen, and click on the magnifying glass icon to search.

If you don't have the inventory number handy, click on the Inventory tab and select Show inventory from the drop-down list. This will take you to a screen where you may search for your active and recently added listings by a wide range of search criteria. Click on Advanced for more search criteria.


It may take up to 30 minutes for newly added/uploaded listings to be included in the search index, but you will still be able to search for and edit them before they are indexed. Please note that items that are sold or inactive may still be in our database, but you will need your inventory number/SKU in order to search for them.

*You can also enter an order number into that same search box to go directly to the details of an order you received. Enter either the complete order number (1005-0000000-0000000) or just the last seven digits. Click here for more details about finding and managing orders.

Please drop us an email at if you have any questions about using the new tools and we'll be happy to help!

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